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Conference Video Production

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Conference Video Production Services with Zip In Media

Conferences are not meant to be forgettable events. They’re meant to be treasured. Whether it’s a more serious conference like a gathering of world leaders, or a fun event like a niche comic book convention, the purpose of any conference is to create memories that last a lifetime.

Which is why that every conference, no matter its size, benefits from video production. Here at Zip In Media, our videographers are available to film all of the best moments of your event, while our skilled technical editing team is prepared to turn these clips into art. With live streaming options available, drone footage, and other technology, contact Zip In Media today at 305-482-1285 for a quote.

About Our Conference Coverage – Why YOU Need Professional Video Production

Trade shows, “TED Talk” style speaking events, breakout sessions – every moment of a conference is there to offer the attendees something unique and special.

Sometimes it’s a new product.
Sometimes it’s a chance to learn from experts.
Sometimes it’s an opportunity for self growth and reflection.
Sometimes it’s a gathering of leaders to coordinate plans.
Sometimes it’s a networking event or a chance to let loose and have fun.

All of these different situations have their own ideal goals and outcomes. But all of them are also there to give attendees – and often the world – information or memories to take with them well after the conference is over.

Video is what helps those memories last. They preserve the event and repurpose it for other uses. They make it possible for attendees to look back on their time, and they help those that were unable to attend feel like they were there and potentially attend the next one.

High quality conference coverage can be made into promotional clips, marketing testimonials, TV commercials, conference recaps, media kits, social media content, and so much more. They have value that extends far beyond the event itself, provided conference organizers elect to use a video production company with experience in this type of production.

Our Live Streaming Service for Conferences and Trade Shows

We are also pleased to be able to offer conferences a new service that provides outstanding value for these events: Live Streaming.

Live streaming makes it possible for us to show either the entirety of the conference or the highlights live, as they occur. It opens the door for more people to see the event even if they can’t make it. Live streaming can be made possible for a specific subgroup of people (ie, employees that could not travel or attendees that may have slept in), or they can be posted on your website or social media so that anyone that wants access can get it.

Since COVID-19, live streaming may also be a way to help your conference reach an audience that may have wanted to go, but was concerned about the pandemic. It is especially useful for those in a higher risk group. It can be a way for you to keep in-person attendees to a minimum while still also providing outstanding access to a wider audience.

We’re pleased to be able to offer end to end live streaming services, setting up the technology needed to create the stream and ensuring that we are everywhere we need to be to give those watching from a computer or phone the best possible experience.

Corporate Video Production

We try to guide you in making not just one video out of our shoot but multiple.

Conference Video Production

We try to guide you in making not just one video out of our shoot but multiple.

Event Video Production

Videographers ready to help you capture your companies best moments.

Product Video Production

Learn how we can help your product line grow, using video.

Conference Video Production

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Conference Video Production Use Cases

Why Zip In Media is the Company of Choice for Conference Video Coverage

So we know that video has considerable potential for any event organizers or exhibitors. But that value is directly tied into the quality of the video that is recorded. That’s why it becomes so important to choose a video production company experienced with conferences and similar events.

And that’s where we come in…

Zip In Media was founded in Miami, a city known for hosting hundreds of conferences every year. We have partnered with organizations on both a local and national level, attending and covering conferences both large and small.

It’s that experience that we’re able to bring to every project. We send a team to every conference that is fully prepped with a plan well in advance. We create our own workstation, check all the applicable angles, rent a side space if needed for interviews, and develop an action plan with fail-safes so that all of the best moments are captured.

Below, you’ll find more information about how we develop our production plan. But above all else, you can feel confident that we are well prepared at the event.

In addition, conference coverage is only the beginning of the process. Once our cameras have captured the entire event, our technical team and experienced video artists will put together the clips and create the final product that your business will love.

We know you have a choice for your conference videos. We work hard to prove you’ve made the right decision with Zip In Media.

Metro Connect Conference Corporate Event Production Trade Show Production Rewind Production Social Media Video Content

from Zip In Media Video Production

Interviews and Man-On-The-Street Style Videos

We interview guests or presenters both live during the event or on the side in a special room that we reserve to get honest, positive feedback that complements your final video.

AGFLA Corporate Event Production Trade Show Production Live Show Production

from Zip In Media Video Production

Corporate Entertainment and Keynote Presentation Video Production

As the presenters go on stage, we can be there with multiple angle sets to create an emotional or powerful video that shows the full stage, the audience, and the presenter(s) so that the message or sound gets across.

Hostingcon Corporate Event Production Trade Show Production Exhibitor Testimonials

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Conference and Trade Show Videographer Services

Whether it’s out on the floor during a trade show catching the exhibits and attendees, or within smaller rooms to record the mood of the conference presentations, Zip In Media will send our experienced videographers to find as much video as possible to use for any purpose, including recap videos and B-Roll.

Metro Connect Conference Corporate Event Production Trade Show Production Rewind Production Social Media Video Content

from Zip In Media Video Production

Marketing and Promotional Videos

Nothing sets the mood for a future event like a video of a successful past event. We can craft finished marketing videos for online or television use, giving you something eye grabbing to show anyone that may have interest in your events or brand.

City National Bank Corporate Event Production Trade Show Production

from Zip In Media Video Production

"TED Talk" Style Speaker Videos

Some speakers leave the audience wowed. Those are the speeches and presentations that are meant to be shared. With multiple angles and the right editing, we can transform speeches into captivating talks that drive engagement within your audience.

PASBA | Corporate Events & Trade Shows | Recap Video | Overview Video | Promotional Video

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Testimonial Style Clips

It’s the experience of others that has the greatest potential to sell future experiences. That’s what testimonial video does. By providing interviews with attendees and leaders, conference organizers can use those clips so that others feel excited about attending in the future.

HostingCon Corporate Event Trade Show Production Commercial Social Media Content Youtube Ad

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Social Media Clips, Micro-Moments, Trainings, Breakout Sessions Recordings, and More

Every conference has different needs. We’ve been tasked with obtaining short clips that can be used almost immediately on social media to recap parts of the event or excite people for a future video. We’ve created micro-moments – 15 to 60 second short clips that market your brand. We’ve used conferences to develop trainings, filmed breakout sessions, and so much more.

Conference Video Production Videographers and Videography

Conferences are full of moments like these. As you plan your conference as an organization, it’s important to decide if the goal is to share information and then forget it, or if you’d like to make sure that your successful event can be learned from and broadcast into the future. Conference video, especially from our trained team, makes it possible to guarantee that the success of the event lasts forever in any form you need.

Our Production Process – From Pre-Production to Post-Post-Production

Here at Zip In Media, we believe in transparency. Everything we do is out in the open, allowing you to follow along in the process. We also stand out from other conference video specialists in that we handle the entire project from pre-production and onward.

All we need from you is a call and a goal. Once we have that information, we start with the pre-production work:

Determining travel and setup time.
Writing up questions for interviews and an action plan.
Checking all angles and determining lighting needs.
Setting up equipment or renting a side room if needed.
Planning a narrative strategy, storyboarding, and more.

It varies according to each project, but with each project you can feel confident that we’re in control. We know that our clients look to us because we’re the video experts. We take that role seriously, and consider pre-production one of the parts of the process that we are most responsible for.

Production and Post-Production

The day of the event is the day of production, and because of our post-production strategies, we’ll be ready. There may be situations where interviews need to be conducted early or setup needs to be recorded for “B-Roll” and we’ll be there, cameras in hand, ready to get the footage we need. Throughout the event, based on our game plan, we’ll have multiple conference videographers at each location, ready to start obtaining all of the best clips for your final video.

Of course, production is the most straight forward step in the process. The next step, post-production, is where the idea for the video takes steps to becoming a final product.

This is also another area where Zip In Media stands out. We give you access to our project management system, making it possible for you to track progress of your video through the pipeline and provide feedback throughout. We also use a three step process that makes it easier for us to collaborate with our clients. Our process includes:

Rough Cut – This is where we put all the clips together to tell a story. At this point we have not necessarily added color correction or significant visual editing, but have come up with a narrative based on the best clips so that you can envision the final result with ease. We give you plenty of space to provide feedback.
Fine Cut – This is the video near completion, with graphics and text embedded, any new clips added, music, and anything else that is needed to move your video forward to the final cut. In some cases, our clients are finished after this cut. But we also welcome feedback, and will integrate any feedback into the next stage.
Final Cut – Here you’ll have your completed video, with all of the color and sound corrections, graphics, animations, and anything else you need to love the final product. Once completed, it is ready to be shared on your website, social media, or anywhere else that you hoped others would view it.

Unlike many other conference video agencies, we are also available for added support after the video has been completed. We can provide you with analytics, marketing, content writing, feedback integration, and other services to help you get the most from your video.

Zip In Media is available to provide state of the art video, excellent service, and a transparent process that is catered to your satisfaction. Any type of conference, any size, give us a call to get the process started.

Types of Videos We Create for Conference Events

After more than 10 years of experience, there is no corporate video we have yet to create. From 15 second micro moments to 2+ hour full productions, if you have a goal for your video all you need to do is ask. If you’re new to the world of conference video production and want an idea of what other trade shows and conventions use, we are frequently asked about the following video styles:

Conference Video Production Ideas for Your Business

There are no limitations when it comes to conference video. You determine what goals you have, and our videographers and editing team will turn those ideas into final products. Sometimes, we’ve found that conference organizers use our footage for ideas they hadn’t even considered, with new projects based on the results of the recorded events.

We’re fast, professional, and thorough, and we know you’ll be pleased with the final results.

Where We Service – Our Location Based Conference Video Production

Zip In Media is based in Miami. Our on staff team is able to attend almost any event in Florida, and in some cases parts of Georgia. We’ve worked at conferences in Miami, Orlando, Tampa, Fort Lauderdale, West Palm Beach, Boca Raton, and other cities in the region.

But we know that conferences happen throughout the United States. We’ve created partnerships with thoroughly vetted videographers in other cities and states, serving areas like New York City, Philadelphia, Atlanta, and beyond. This network allows us to record conferences throughout the United States, while performing our industry leading video editing service in our Miami office.

We encourage you not to let location be a factor in your decision. Our in-house team is also available to travel for a nominal fee, and the local and regional videographers we have partnerships with our outstanding.

Ready to Get Started? Contact Zip In Media Today

The purpose of every conference or trade show is to be remembered long after the show is over. Indeed, a conference is designed around its memorable moments, with the goal of creating an impact on the attendee that will last for potentially years to come.

But even the most impactful event will struggle to maintain that gravitas if there is nothing that exists to help it spread, or doesn’t have something that can be reviewed as a reminder of the event in the months and years to come.

These videos can often be promotional tools, and make fantastic advertisements for future events. But they can also be more than that:

Conference video production can serve as a recap for the attendees that may have been overwhelmed by their enjoyment of the event, and need a reminder of what transpired.
Conference video production can be a way to fill in those that may not have attended the event about what occurred and what they missed.
Conference videos can be a form of customer service, letting those that attended find themselves in the crowd.

They can be converted into learning tools, with breakout session records and keynote addresses used to teach others important life lessons long after the event is over. They can be teaser clips to get people excited about an upcoming event. They can be live streamed, letting more people “attend” even from the comfort of their own home.

Conference video production is a must for any event organizer that believes their event is worthy of memory. And the company that offers the best quality event video – combined with years of experience and a commitment to outstanding service, is Zip In Media.

We encourage you to see our portfolio for yourself, and we welcome your questions. We offer competitive quotes and some of the faster turnaround times in the industry. No matter where you are located or what type of event you are organizing, contact Zip In Media today at (305) 482-1285 and let’s get started talking about your project and where we can take it.

Conference and Event Types for Video Production

We know that no two events are the same, which is why we come prepared for the different needs that each event brings with it. With some events, the focus is on the speakers. With others, it’s on the exhibitors. Still others, the primary focus is on the people there, the panels, the breakout sessions, or even the musical guests.

Because each event has its own unique needs, our pre-production process is designed around the requirements that come with each event. It’s why we are able to provide:

Metro Connect Conference Corporate Event Production Trade Show Production Rewind Production Social Media Video Content

from Zip In Media Video Production

Convention Coverage

Locally, Miami, Fort Lauderdale, Tampa, Orlando, and throughout Florida, there are conventions on every topic – from tech to home services to hobbies. These conventions often have multiple components with individual events happening in multiple different areas. We bring multiple videographers and come up with a game plan for their time there to maximize the quality of coverage.

PASBA | Corporate Events & Trade Shows | Recap Video | Overview Video | Promotional Video

from Zip In Media Video Production

Meetings Coverage

Corporate and government meetings are often critical events that need to be chronicled, often with video that summarizes the event or streaming services to make sure that it is available to the public. We can supply meeting coverage from multiple angles and edit the videos thoroughly upon completion for press releases or other media.

PASBA | Corporate Events & Trade Shows | Recap Video | Overview Video | Promotional Video

from Zip In Media Video Production

Trade Show Videos

Trade shows are often filled with useful information, new product releases, and more. Depending on the size of the trade show, even those in attendance may not be able to see all of the booths and exhibitors. Trade show video recaps the events, shows the different exhibits and products, and can be used to help others feel excited about what they saw or what they can see at future venues.

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Exhibitions

Like trade shows, exhibitions give artists, product developers, tech companies, and more a chance to show off their works. Video production for exhibitions both local in Florida and nationally help bring the exhibits to life long after the showcase is over.

Health Renew - Recap video

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Stage Events

For many corporate conferences, the most important moments occur at the stage event – when an executive, VIP, or group of leaders goes on stage to present or unveil something special against a decorated backdrop. Those stage events often have media implications, and provide important moments that can be used in advertising, employee engagement, and more. It is our role to capture those events as best we can, so that you can showcase it through a variety of different mediums.

Renew Health - Feb 16th - Session 7

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Speakers

Events that have major speakers often have moments that are too important to miss and deserve to be replayed and recognized. With our video production service, we are able to record those moment from multiple angles and cut them into full video or short clips to help relive the talk.

Renew Health - Feb 16th - Session 8

from Zip In Media Video Production

Panel Discussions

By their very nature, the information that can come up at a panel discussion can be surprising, informative, and insightful. There are always potential for moments that have a lasting impact, as well as those that deliver humor, wisdom, or something more. We can be there to make sure to grab the entire panel discussion, including any audience questions.

Marcum | Corporate Events & Trade Shows | Event Rewind | Promotional Video

from Zip In Media Video Production

Event Rewind for the Florida Construction Summit

The Marcum Construction Summit is a conference that happens every year. In 2018, the Summit came to Florida, and they asked us to create an “event rewind video” that provided an overview of how well the event went for the attendees, the excitement and passion of the speakers, and hinted at the material in such a way that anyone viewing the video would be teased into excitement by future events.

MAURIZIO BATTIFORA | Event & Trade Shows | Event Video Presentation | Promotional Showcase

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Event Video Presentation for an Artist at a Florence, Italy Art and Design Conference

Zip in Media is frequently contacted by event organizers. But in the case of Maurizio Battifora, an Italian pointillist in Los Angeles, we assisted him with creating an event video that provided a brief but enjoyable showcase of his artistic style.

As a Participating Artist at the event, which was held in Florence, the video had to appeal to the Italian art enthusiasts and had to include Italian translations to address the needs of the likely viewers.

AGFLA Corporate Event Production Trade Show Production Rewind Same Day Event

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Trade Show Promotion for Florida Independent Grocers

The Associated Grocers of Florida has the largest grocer focused trade show in the Southeast. They wanted a promotional video that hyped the event for a wider audience. The goal of the video was to show that their legacy is more than groceries. It is an event that brings together those passionate about independent businesses, unique food, and serving the region.

Conference Video Production Reviews

Conference Video Production by Industries

Medical

Videographers ready to help you capture your companies best moments.

Education

Videographers ready to help you capture your companies best moments.

Non Profit

Videographers ready to help you capture your companies best moments.

Financial

Videographers ready to help you capture your companies best moments.

Conference Video Production Costs, Pricing, and Packages

2 Hours Mobile Studio keynote presentation

$ 1200 00

Live event production package designed specifically for corporate presentations and live streaming. This package includes everything needed to capture a live presentation, with a mobile setup that allows us to both film your event and edit your video at the same time.

Technical Requirements: For name bars and graphic titles, we need the complete agenda for the event, including the names and titles of those presenting, as well as the titles of the individual presentations.

There are a few items we need from the venue:

• Audio line out from the sound system

• HDMI video feed for the presentation (to record the presentation)

• Wired internet connection (only needed for live streaming)

For virtual conferences and smaller presentations at your office, 2 handheld mics or wireless body mics are included. We’ll need 30min before and and after the event to setup and breakdown. Overtime is $250 an hour. Full payment is required to book the production. $350 Cancelation fee with less than 48 hour notice.

2 camera coverage of presentation
Technical director
Live recording of presentation*
1-2 Day turnaround
Graphic titles and name bars*
2 Hours includes 90 min setup and 90 min breakdown.

4 Hours Mobile Studio keynote presentation

$ 1800

Live event production package designed specifically for corporate presentations and live streaming. This package includes everything needed to capture a live presentation, with a mobile setup that allows us to both film your event and edit your video at the same time.

Technical Requirements: For name bars and graphic titles, we need the complete agenda for the event, including the names and titles of those presenting, as well as the titles of the individual presentations.

There are a few items we need from the venue:

• Audio line out from the sound system

• HDMI video feed for the presentation (to record the presentation)

• Wired internet connection (only needed for live streaming)

For virtual conferences and smaller presentations at your office, 2 handheld mics or wireless body mics are included. We’ll need 30min before and and after the event to setup and breakdown. Overtime is $250 an hour. Full payment is required to book the production. $350 Cancelation fee with less than 48 hour notice.

2 camera coverage of presentation
Technical director
Live recording of presentation*
1-2 Day turnaround
Graphic titles and name bars*
4 Hours includes 90 min setup and 90 min breakdown.

8 Hours Mobile Studio keynote presentation

$ 2400 00

Live event production package designed specifically for corporate presentations and live streaming. This package includes everything needed to capture a live presentation, with a mobile setup that allows us to both film your event and edit your video at the same time.

Technical Requirements: For name bars and graphic titles, we need the complete agenda for the event, including the names and titles of those presenting, as well as the titles of the individual presentations.

There are a few items we need from the venue:

• Audio line out from the sound system

• HDMI video feed for the presentation (to record the presentation)

• Wired internet connection (only needed for live streaming)

For virtual conferences and smaller presentations at your office, 2 handheld mics or wireless body mics are included. We’ll need 30min before and and after the event to setup and breakdown. Overtime is $250 an hour. Full payment is required to book the production. $350 Cancelation fee with less than 48 hour notice.

3 camera coverage of presentation
Technical director
Live recording of presentation*
1-2 Day turnaround
Graphic titles and name bars*
8 Hours includes 90 min setup and 90 min breakdown.

Customer Packages are available for more than a single video. These are meant to be simple packages for small businesses that really just need there first video. We have more customized options if you reach out to us. Get a Quote

Conference Video Production Articles

Conference Video Production FAQs

Whats your starting rates?

$1800.00 for a 45 sec video which includes a 2 hour production.

Do you create Corporate Videos?

Yes we will help large and small companies develop there Branding, using video.

Post Production Services Offered?

Yes, we have a wide verity of post production services which includes, graphics, Voice over, animation, motion graphics, and more...

Do you provide a Full Service Videos production?

Yes. We will provide the crew, equipment and editing all within our production house.

Typical Turnaround Time for Most Projects?

Typically we turnaround projects within 3- 4 weeks. If you have more urgent needs, we make exceptions just talk to use about the deadlines and we will work backwards from the due date to meet your timeline.